Frequently asked questions

SpeakerSync is an AI-powered event coordination platform that automates speaker prep from intake to post-event debrief. Organizers add speakers via a custom intake form; the AI autonomously sends briefing packets, collects travel info, schedules tech checks, and follows up until speakers are confirmed.

SpeakerSync is built for conference and event organizers managing 3–100+ speakers who are drowning in speaker logistics. If you've ever chased a bio at 11pm, sent a briefing packet late, or lost track of travel details, SpeakerSync was built for you.

Eventbrite and Hopin handle ticketing and event discovery. SpeakerSync handles the operational coordination of speakers: AI-generated briefing packets, travel collection, tech checks, T-14/T-7/T-1 follow-up cadence, and post-event debriefs. They solve different problems.

SpeakerSync offers three one-time payment tiers: Starter at $99 (up to 5 speakers), Pro at $499 (unlimited speakers), and Premium at $1,999 (full-scale, multi-day events). No subscriptions. See full pricing →

No subscription. All three tiers are one-time payments per event. Pay once, coordinate your event, done.

Starter ($99): speaker intake form, AI briefing packet generation, T-14/T-7/T-1 follow-up cadence, attendee comms (welcome, day-of, thank-you), organizer dashboard — up to 5 speakers.

Pro ($499): everything in Starter plus unlimited speakers, public event page, agenda builder, native attendee registration, post-event debrief report, and email support.

Premium ($1,999): everything in Pro plus multi-day events, multiple intake form URLs, priority phone and email support, onboarding call, and early access to new AI features.

There's no self-serve free trial, but you can apply to the Design Partner Program for free full-platform access on your next event in exchange for a case study and testimonial.

Organizers receive a custom intake form URL to share with speakers. Speakers fill out the form directly — no account needed. All submitted data flows into the organizer dashboard in real time.

The intake form collects: name, email, bio, talk title and description, travel requirements, speaker timezone, and A/V needs. All fields feed directly into the AI briefing packet generation.

SpeakerSync sends AI-generated briefing packets to each speaker at T-14, T-7, and T-1 days before the event. Each email is personalized to that speaker's intake data and includes venue logistics, schedule details, A/V requirements, and any organizer notes.

The T-14/T-7/T-1 cadence sends automated follow-up emails 14, 7, and 1 day(s) before the event. The AI personalizes each email based on the speaker's intake data. The cadence self-adjusts if setup happens closer to the event date — speakers always get the right touchpoints regardless of how much runway remains.

Yes. Briefing packets and attendee comms work seamlessly for fully virtual events. The AI tailors logistics content (platform links, tech check process, recording policies) to the virtual format.

Yes. In-person events are the primary use case. Venue details, parking info, A/V requirements, and day-of schedules all flow through the platform and into every speaker's briefing packet.

Yes. Speaker briefing packets and attendee comms adapt to hybrid formats — in-person logistics for on-site attendees, virtual platform details for remote attendees.

SpeakerSync sends three automated attendee emails: a welcome email at registration, a day-of logistics email (T-1) with venue or platform details, and a post-event thank-you email with a feedback form link.

SpeakerSync automatically sends T+1 thank-you emails to attendees with a feedback form link, and a post-event debrief email to each speaker. All responses are captured in the organizer dashboard.

The post-event debrief report is a dashboard summary of speaker responses, attendee feedback, and event metrics collected after the event. It surfaces in the organizer dashboard automatically — no manual compilation required.

An AI-personalized debrief email is sent to each speaker at T+1 after the event. Speaker replies are captured automatically and surfaced in the organizer dashboard — no manual follow-up required.

Under an hour. Create an account, connect your Postmark sender, add your event details, and your custom speaker intake form URL is live. The AI cadence starts automatically once speakers submit.

No. Speakers only interact via the intake form and the emails they receive — no login, no account, no friction.

SpeakerSync integrates with Postmark (transactional email), Stripe (payments), and OpenAI via Polsia's AI proxy (AI content generation). Speaker intake, attendee registration, the organizer dashboard, and the follow-up cadence are all built in — no additional integrations required.