A conference, in sync

From first details to final follow-up

SpeakerSync keeps speaker preparation and attendee communications moving across the event timeline, so organizers can see what is ready and what still needs attention.

View the speaker intake form

The workflow

One connected process, from setup through wrap-up

Organizers set up the event and invite speakers. SpeakerSync coordinates the details and scheduled communications around them.

  1. Set up the event and collect speaker details

    Add the event and speakers, then share the intake form. Speakers provide their contact information, bio, talk details, travel preferences, and AV needs in one place.

  2. Prepare speakers and keep plans on track

    SpeakerSync sends briefing packets, gathers travel information, helps schedule tech checks, and sends timed follow-ups before and after the event. Organizers can track progress and step in when needed.

  3. Keep attendees informed

    When attendees RSVP, they receive a confirmation with a calendar invite. A day-before message can share event logistics such as venue, parking, and schedule details.

  4. Close the loop after the event

    Speaker follow-ups and attendee thank-you emails go out after the event. Attendees can share feedback through the follow-up link, giving organizers a record to review.

Ready to see the intake?

Start with the speaker details

Explore the form speakers use to share the information your team needs to prepare for the event.

Go to the speaker intake form