Leadership summits
Keep executive speakers, panelists, and moderators aligned while your team focuses on the conversations that move the organization forward.
Conference operations, made calm
Give every speaker a better experience.
SpeakerSync is the AI coordination layer for leadership summits, writer conferences, ministry events, and other speaker-led gatherings. It handles briefings, travel details, tech checks, and thoughtful follow-up so your team can stay present for the people in the room.
Already collecting details? Send your speaker intake form
Briefspeaker prep handled
Tracktravel and tech details
Follow upbefore and after the event
Speaker brief readyTravel + follow-up are in motion
A free gift for event organizers
Give every speaker a smoother start.
Get the Speaker Preparation Guide as a practical PDF for preparing speakers, aligning logistics, and reducing last-minute follow-up before event day.
- Set expectations early with a simple prep checklist
- Keep travel, tech, and timing details aligned
- Replace scattered follow-ups with one clear plan
Built from 20 years of running the room
First Impressions Conference
INK: The Writing Conference
EntreChurch Summit
Social Media Church Conference
The Hospitality Conference
The backstage support Greg wished he had.
Made for your kind of room
A better backstage for events that bring people together.
Christian writer conferences
Give authors and teachers a thoughtful, well-timed path from invitation to stage without making a small team manage every email by hand.
Ministry and speaker-led events
Coordinate travel, tech checks, reminders, and follow-up for gatherings where hospitality and preparation are part of the message.
The coordination gap
Your attention belongs with the people, not the chase.
Manual logistics
Speaker details consume hours of follow-up across scattered inboxes and spreadsheets.
Unanswered questions
Attendees and speakers wait for answers until an organizer can get back to email.
Last-minute surprises
Missing tech checks, travel details, and confirmations create avoidable event-day pressure.
Forgotten follow-up
Post-event thanks and debriefs slip away when the team is already running on empty.
How it works
A clear handoff from invitation to encore.
Connect your event
Share your speaker list, schedule, and event details. Start with the speaker intake form or talk through your workflow in a demo.
Let the coordinator work
SpeakerSync sends briefs, collects travel information, schedules tech checks, answers routine questions, and follows up at the right moments.
Stay in the room
Your team gets clear status and human handoffs when judgment matters, so you can focus on content, hospitality, and the live experience.
One conference lifecycle
From speaker prep to post-event follow-up, one coordinated workflow.
SpeakerSync supports the work around your conference, from preparing speakers and informing attendees to coordinating the event and closing the loop afterward.
SpeakerSync / Event operations
Speaker readiness
Northstar Summit24 speakers
01
Speaker preparation
Collect speaker intake details, share briefing packets, gather travel information, and schedule tech checks before the event.
- Speaker intake and session details
- Briefing packets and travel details
- Pre-event tech-check scheduling
02
Attendee communications
Keep attendees informed with the existing welcome and day-of logistics messages, using templates organizers can edit.
- Welcome messaging
- Day-of logistics messaging
- Organizer-editable attendee templates
03
On-site coordination
Support the event workspace with speaker check-in, backstage and session updates, and clear status visibility for organizers.
- Speaker check-in support
- Backstage and session updates
- Organizer status visibility
04
Post-event follow-up
Close the loop with attendee thank-you and feedback messaging, plus organizer debriefs while the event is still fresh.
- Attendee thank-you messaging
- Feedback collection
- Organizer debriefs
From the organizer side
More care in the experience. Less chasing behind it.
“We used to chase speakers for bios and AV requirements for weeks. SpeakerSync handled all of it autonomously — by the time I walked into the venue, every speaker was confirmed and briefed. That never happens.”
“I've run mastermind events for six years. The follow-up burden was killing me. SpeakerSync's agent sent exactly the right emails at exactly the right time. My speakers felt cared for, not pestered.”
“I was skeptical of ‘AI coordination’ — too many broken promises in this space. But SpeakerSync actually worked. The briefing packet our speakers received was better than what I used to write manually.”
Make room for the moment
Let SpeakerSync handle the backstage.
Give your speakers a thoughtful path to the stage and give your team more time for the work only humans can do.