For conference operators
Your conference runs itself.
The AI handles the rest.
SpeakerSync is an AI-powered conference speaker coordination platform built for event organizers managing 3–100+ speakers. Founded by Greg Atkinson with 20 years of conference production experience, it autonomously sends briefing packets, collects travel info, schedules tech checks, and runs T-14/T-7/T-1 follow-up cadences — eliminating 8+ hours of manual ops per event, no ops team required.
Built by an organizer who's run the room for 20 years
SpeakerSync is the backstage Greg wishes he'd had.
What organizers are saying
We used to chase speakers for bios and AV requirements for weeks. SpeakerSync handled all of it autonomously — by the time I walked into the venue, every speaker was confirmed and briefed. That never happens.
I've run mastermind events for six years. The follow-up burden was killing me. SpeakerSync's agent sent exactly the right emails at exactly the right time. My speakers felt cared for, not pestered.
I was skeptical of "AI coordination" — too many broken promises in this space. But SpeakerSync actually worked. The briefing packet our speakers received was better than what I used to write manually.
The problem
Running a conference is a part-time job on top of your full-time job.
Speaker logistics consume 20+ hours of manual coordination per event
Attendees have questions that go unanswered until the organizer checks email
No-show speakers and last-minute cancellations because nobody followed up
Post-event follow-up never happens because everyone is exhausted
What it does
One AI agent handles the entire event lifecycle.
Speaker Prep Agent
Sends personalized briefing packets, collects travel details, schedules tech checks, and confirms availability. Follows up automatically until the speaker is fully prepped.
- Automated briefing packets
- Travel & logistics coordination
- Pre-event tech check scheduling
- Last-minute reminder sequences
Attendee Comms Agent
Answers attendee questions 24/7 via email and chat. Sends confirmations, reminders, schedule updates, and venue info automatically. Escalates only when needed.
- 24/7 attendee Q&A
- Automated reminder sequences
- Schedule change notifications
- Escalation to human when required
On-Site Coordination Agent
Manages speaker check-in, backstage flow, and real-time schedule adjustments. Sends speakers their cues and backstage updates throughout the event day.
- Speaker check-in automation
- Backstage schedule management
- Real-time status updates
- Last-minute change alerts
Post-Event Agent
Sends thank-you notes, session recordings, and feedback surveys automatically. Identifies no-shows and issues for next event's planning. Never skips the follow-up.
- Automated thank-you sequences
- Post-event feedback surveys
- Session resource distribution
- Debrief report generation
How it works
Three steps to an autonomous event.
Connect your event
Give SpeakerSync your speaker list, schedule, and attendee contacts. The AI reads the full picture and starts building the coordination plan.
AI goes to work
SpeakerSync contacts speakers, sends briefs, answers questions, manages logistics, and handles all attendee communications — autonomously, from setup to close.
You run the event
With logistics handled, you focus on the experience — speaker relationships, content quality, and attendee connection. The AI handles everything else.
Who it's for
Built for operators who run events that matter.
Conference Organizers
Run 2-10 events a year without a full-time ops team. SpeakerSync is your event coordinator that never sleeps.
Ministry & Faith Organizations
Manage retreats, summits, and leadership conferences where attention to detail is a ministry. Automate without losing the personal touch.
Professional Speakers & Authors
Manage your own events without an agency. SpeakerSync coordinates everything from speaker logistics to attendee follow-up automatically.
"The event ran smoother than any we have ever done — and nobody on our team touched the logistics."
— Conference Organizer, First Impressions ConferenceYour next conference deserves a better backstage.
SpeakerSync is the AI event coordinator that handles the coordination so you can own the experience.