For conference operators
SpeakerSync is an autonomous AI agent that coordinates your speakers, manages logistics, and runs attendee communications before, during, and after every event. No ops team required.
The problem
Speaker logistics consume 20+ hours of manual coordination per event
Attendees have questions that go unanswered until the organizer checks email
No-show speakers and last-minute cancellations because nobody followed up
Post-event follow-up never happens because everyone is exhausted
What it does
Sends personalized briefing packets, collects travel details, schedules tech checks, and confirms availability. Follows up automatically until the speaker is fully prepped.
Answers attendee questions 24/7 via email and chat. Sends confirmations, reminders, schedule updates, and venue info automatically. Escalates only when needed.
Manages speaker check-in, backstage flow, and real-time schedule adjustments. Sends speakers their cues and backstage updates throughout the event day.
Sends thank-you notes, session recordings, and feedback surveys automatically. Identifies no-shows and issues for next event's planning. Never skips the follow-up.
How it works
Give SpeakerSync your speaker list, schedule, and attendee contacts. The AI reads the full picture and starts building the coordination plan.
SpeakerSync contacts speakers, sends briefs, answers questions, manages logistics, and handles all attendee communications — autonomously, from setup to close.
With logistics handled, you focus on the experience — speaker relationships, content quality, and attendee connection. The AI handles everything else.
Who it's for
Run 2-10 events a year without a full-time ops team. SpeakerSync is your event coordinator that never sleeps.
Manage retreats, summits, and leadership conferences where attention to detail is a ministry. Automate without losing the personal touch.
Manage your own events without an agency. SpeakerSync coordinates everything from speaker logistics to attendee follow-up automatically.
"The event ran smoother than any we have ever done — and nobody on our team touched the logistics."
— Conference Organizer, First Impressions ConferenceSpeakerSync is the AI event coordinator that handles the coordination so you can own the experience.